Frequently Asked Questions
If I have a question about information contained on OpenUA, who do I contact?
Email your question to firstname.lastname@example.org.
How many years of data are kept on the OpenUA website?
The site will eventually have 10 years of data. Currently the site contains data
starting with the 2012 fiscal year.
May I search using a partial Payee Name?
Yes, searching using a partial name or combination of letters will pull up all
records that contain that series of letters.
May I use more than one search criteria at the same time?
Yes, you may select any combination of search criteria to limit classification,
organization, or payee.
Why does “Privacy Protection Required” display for some payee names?
Certain Payee Names have been removed in order to protect the privacy of
individuals, in accordance with Family Educational Rights and Privacy Act (FERPA)
regulations or where it might be a violation of protected information. These redacted
names appear as “Privacy Protection Required.”
How often is OpenUA updated?
The web site is updated monthly.
How do I find an employee’s position?
Click on the “details” link beside the payment. Employee position is displayed
under the Title column.
Can I sort the data in OpenUA?
Column headers allow you to sort. Merely click on the column header to sort by
Why are there no records found for January through June 2011?
The OpenUA site contains information beginning with fiscal year 2012 or July 1,
2011 through June 30, 2012.
Under the Compensation classification, what do the columns Department and
These columns detail how the position fits organizationally in the University
structure. The College/Unit column displays the organizational unit ultimately
responsible for the postition and the Department column displays the sub-unit within
the College/Unit where the position is assigned. In some circumstances the College/Unit
and Department columns display the same information because the College/Unit only has
one department or the College/Unit has an administrative department with the same name.
What are the definitions for information displayed in detail fields?
The following terms are used within the detail fields:
- Compensation Type - identifies the specific type of compensation provided an employee via Payroll earnings.
- Occupation Title - Legislative Title uniquely associated with a Legislative Title Code, except for certain groups like Faculty which have the same Legislative Title for many Legislative Title Codes.
- AP ID - a system assigned number and unique identifier of an Accounts Payable (vendor's invoice or credit memo, or other direct payment).
- PO NO - The unique identifier for a purchase order.