Search Tips

Enter a date range to find expenditures from a specific period of time; ex. July 2011 to August 2011. Because the expenditures database is updated monthly with thousands of records make sure you select only the time period necessary to enable your search. If a large date range is selected, the site may take a very long time to return the information. Note that the year drop down boxes contain only the years for which there is data.

You may select one or all of the other three parameter on which to search. When selecting parameter from any of the search items, be aware that the more specific you are in choosing your parameter, the quicker the information will be presented and the easier it is to find the records for which you are looking.

When searching for a payee, by default the search engine tries to locate pages which have exact matches for all of the words entered in your search query. If that fails, it then tries to locate pages which contain any words in your search query. For example, if you want to find payments made to Betty Jones, typing in just “Jones” will find all payees with Jones in their name. This may return several hundred records, however, unless you know the exact format of the information, a search will not find “Betty J ones” if it is stored in the database as “Jones, Betty”.

Be aware that the database may have several different formats for a payee: Jones, B.; B Jones; B. A. Jones; etc. depending upon which department was making the payment. Even though it may return extraneous records, using a portion of the payee name is usually the best way to find a specific payee.

Parameters

Choose One or More Parameters

Category

How expenditures are classified by type.

Payee Name

Identifies the individual, business or organization paid.

Disclaimers

The data contained on OpenUA is derived from general ledger accounting records and is raw, unaudited and unconsolidated data. Therefore, it will not agree with amounts displayed in budget documents, financial statements or supporting schedules and is not intended to supplement or replace the annual audited financial report.

Information that is not permissible for posting under the Arkansas Freedom of Information Act of 1967 and federal laws or regulations is not included. Certain Payee Names have been removed in order to protect the privacy of individuals, in accordance with Family Educational Rights and Privacy Act (FERPA) regulations or where it might be a violation of protected information. These redacted names appear as “Privacy Protection Required.”

Certain expenditures are aggregated and others are shown in detail depending on their nature. Payments to students for scholarships and other financial aid are aggregated to comply with privacy regulations. Certain other payments to students are commingled in classifications where it is not possible to identify all student transactions and redact names appropriately. Consequently, expenditures where known payments to students were made, but cannot be individually redacted, have been reported in the aggregate. In future periods, the University plans to make enhancements to the accounting records that will permit individual reporting of transactions in these categories with appropriate redaction of names.

Expenditures by vendor include all applicable taxes associated with the transaction, regardless of whether remitted to the vendor at the time of sale or to a taxing authority in a separate payment.