Enter a date range to find expenditures from a specific period of time;
ex. July 2011 to August 2011. Because the expenditures database is updated
monthly with thousands of records make sure you select only the time period
necessary to enable your search. If a large date range is selected, the
site may take a very long time to return the information. Note that the
year drop down boxes contain only the years for which there is data.
You may select one or all of the other three criteria on which to search.
When selecting criteria from any of the search items, be aware that the
more specific you are in choosing your criteria, the quicker the information
will be presented and the easier it is to find the records for which you
When searching for a payee, by default the search engine tries to locate
pages which have exact matches for all of the words entered in your search
query. If that fails, it then tries to locate pages which contain any words
in your search query. For example, if you want to find payments made to
Betty Jones, typing in just “Jones” will find all payees with Jones in
their name. This may return several hundred records, however, unless you
know the exact format of the information, a search will not find “Betty J
ones” if it is stored in the database as “Jones, Betty”.
Be aware that the
database may have several different formats for a payee: Jones, B.;
B Jones; B. A. Jones; etc. depending upon which department was making the
payment. Even though it may return extraneous records, using a portion of
the payee name is usually the best way to find a specific payee.